Planning a big event can be hard if you don’t know what to expect. There are many steps that need to be taken in order for the big event to go off without a hitch, and people often forget about them. This article will help break down all of the things that must be done when planning a big event so it goes as planned!

Plan ahead

It’s never too early to start planning for big events. Planning ahead will save you lots of trouble and make your big event run smoothly from the beginning to the end. Make a plan, do research on locations and vendors and understand what is needed in advance so there are no last-minute surprises. Prepare yourself by making decisions about your budget up front instead of going with the first option that comes up.


Planning early will allow plenty of time to handle any potential problems before they happen! Spend some time thinking through all aspects of your big event now, and it’ll be one less thing you have to worry about later. The more prepared you are when the big day arrives, the better off everything else will be. Remember these important points next time you’re planning something big!


Here’s a list of reasons why you should plan ahead:

  • You’ll have plenty of time to handle any potential problems
  • A big event that is well planned in advance will be less stressful
  • There’s no need for last-minute surprises
  • You’ll be in a better position to handle any big event

Make sure you have enough staff on hand

The staff is essential to any big event. Without enough staff you’ll have a hard time getting everything done that needs to be done when planning and hosting an event, so make sure you know what kind of staffing will be needed beforehand.

Make sure everyone has clear instructions on how much help is necessary from them each day leading up to the big event like setting up, cooking food, serving drinks etcetera. It can also be helpful if there are signs around with these instructions too! This way no one is unsure of what they should be doing or where to go.

Get professional planners involved

Professional planners are the only way to ensure that big events are executed flawlessly. They know how to take care of tasks big and small, from budgeting for big-ticket items like flowers and catering, all the way down to figuring out which bathroom supplies will need replenishing at what time during your event.

This way, it will also be less stressful for you. You should still be in constant conversation with the event hire company to make sure they understand your instructions. However, this time you’ll sleep a lot easier knowing that the party planning committee is made out of responsible people who do that for a living.

Be careful not to overspend

Setting a budget and sticking to it is very important when it comes to big events. Overspending and going over budget can lead to problems with money that could have been avoided if you had been careful in the beginning. It’s really not worth it, so make sure that you set a budget before starting your planning process, even if it is just an estimate on paper at this point.

The importance of having a clear idea of how much money you are willing or able to spend should be one of the first steps for any big event planner. Make sure that your ideas about what kind of event you want will work within those constraints because trying to plan something without considering cost might cause more stress than there needs to be!

Have backup plans in case something goes wrong

A backup plan is important to have when planning big events. Without one, it could be a big disaster if something goes wrong. For example, what would happen if the venue you were going to had been double-booked at the last minute?

Prepare for the worst-case scenario and you’ll be able to take care of it quickly. Have a backup venue for big events in case the original one isn’t available or doesn’t work out. Also, make sure you have an emergency plan, too, with what needs to happen next and who will do it if something goes wrong at your event. Finally, bring extra supplies such as food, drinks, and decorations just in case.

Set up a timeline

A well-made schedule is key to a big event. The timeline is what lays out all of the things that need to happen at an event. It includes things like preparation, rehearsal time and duration, date/duration of actual performance, etc. A well-made schedule can help you know exactly when to practice certain songs in rehearsals or when to speak with people about the big day that’s coming up!

Planning a big event can be tricky, but these tips should help. With the right planning and some luck, things will go smoothly. And if not? That’s okay! You planned for it in advance so you won’t have to scramble at the last minute. Professionals are always around to help and if you do everything well-calculated and have a backup, nothing can go wrong.

Published on Holr Magazine